Menu
Log in
Forgot password


Roles and Responsibilities

These are the Duties of the available National Board of Directors (NBOD) positions for nominating. These positions have changed from the last election, so be sure to read about the new positions. Further details are found in the Constitution & Bylaws, specifically Bylaws, Article II.  Be sure to read through the updated C&B for all details about being part of the NBOD.

The National Board of Directors (NBOD) meets for monthly NBOD meetings and quarterly National Board of Operations (NBOO) meetings with the Committees. Between these meetings, the NBOD may meet more frequently as needed.  Each NBOD Officer is expected to read, understand, and follow FAPAC's Code of Ethics and Code of Conduct.

PRESIDENT

It shall be the duty of the president, as chief executive officer to:

  1. Serve as the official FAPAC representative, spokesperson, and head of the organization.
  2. Identify & implement FAPAC’s vision and strategic plan.
  3. Lead strategic planning and succession planning to ensure FAPAC’s strong and continued operations.
  4.  Provide oversight to ensure that ethical, legal, and financial policies are in place to support the mission.
  5. Proactively oversee compliance and risk management.
  6. Maintain and establish new relationships with sponsors.
  7. Prepare the agenda and preside over FAPAC National Board of Directors (NBOD) and National Board of Operations (NBOO) meetings.
  8. Have overall responsibility for the coordination of all FAPAC activities.
  9. Appoint committee chairpersons (as recommended by a FAPAC Officer) and act as an ex-officio member of all committees except the Nomination and Election Committee.
  10. Sign, execute and approve agreement(s), obligation(s), and governing organizational documents including revisions, with the additional approval of the NBOD when necessary or required.
  11. Ensure that all necessary documents are transferred to the succeeding President no later than October 1st after they are sworn-in

VICE-PRESIDENT

It shall be the duty of the Vice-President to:

  1.  Serve as Acting President at the request of the President or upon the President’s resignation.
  2. Record and maintain minutes of all meetings and ensure meeting notices and subsequent minutes are disseminated in a timely fashion.
  3. Maintain all official FAPAC correspondence and documents in an electronic shared file, check the organization’s mailbox, and manage all official records
  4. Maintain relationships with all sponsors.
  5. Identify volunteers to support their responsibilities.
  6. Keep FAPAC current on activities involving the Asian American, Native Hawaiian, and Pacific Islander (AANHPI) community.
  7. Assist the President with all organizational administration, including financial oversight, strategic planning, and other related responsibilities.
  8. Prepare administrative reports and business correspondence as assigned by the President.
  9. Transfer the necessary documents to the newly elected Vice President prior to the start of the term on October 1.
  10. Oversee the following supporting Committees: Sponsorship and Technology/Webmaster, and Constitution & Bylaws.
  11. Assign a Technology/Webmaster Lead/Team to perform the following duties.
  • Manage FAPAC’s digital presence, including the website, email systems, and software tools
  • Oversee FAPAC’s technology assets and inventory (laptops, printers, projectors, etc.)
  • Advise and consult on technology, software, and other IT and AV needs as needed in support of FAPAC’s mission
  • Provide planning and technical support to FAPAC members and volunteers for FAPAC programs as needed

VICE PRESIDENT OF FINANCE

It shall be the duty of the Vice President of Finance to:

  1. Provide financial oversight for the board, ensuring funds are collected and distributed correctly, and complying with tax regulations.
  2. Serve as FAPAC’s Treasurer; processes financial transactions; submits annual tax return; manages and monitors FAPAC’s budget, income, contracts, investments, and other portfolios.
  3. Keep FAPAC current regarding financial activities.
  4. Keep a clear and accurate record of all FAPAC transactions, receipts, and disbursements.
  5. Manage bank accounts and bank relationships, and ensure all financial transactions are properly and clearly documented and recorded.
  6. Identify and mitigate financial risks, including investments and tax regulations.
  7. Develop, research, and maintain long-term investment plans. 
  8. Oversee the requirements and coordinate all documents for quarterly internal and external audits.
  9. Prepare and provide the required financial records to the accountant for submission to IRS for the annual Tax filings.
  10. Receive and collect all funds payable to FAPAC.
  11. Pay all financial obligations of FAPAC, as duly authorized by the NBOD, with official delegation to include filing the Yearly Income Tax Returns by February each year.
  12. Prepare and submit an annual budget in December.
  13. Present a report on the financial status of FAPAC to the NBOD at the monthly NBOD meetings and in General Membership Meetings as needed.
  14. Transfer the necessary documents to the succeeding officer no later than October 1, after they are sworn in.

VICE PRESIDENT OF COMMUNICATIONS

It shall be the duty of the Vice President of Communications to:

  1. Lead FAPAC’s overall communications strategy and ensure appropriate messaging with its members, the general public, and stakeholders.
  2. Serve as FAPAC’s Public Relations Officer and oversee all marketing, branding, social media, newsletter, and graphic design efforts.
  3. Identify and manage volunteers to support these responsibilities.
  4. Coordinate with other committees to maintain consistent messaging across all digital and print materials.
  5. Develop, manage, and maintain FAPAC’s overall branding and visual identity (including logos, and style guides).
  6. Develop marketing materials to advertise and publicize FAPAC, its programs, and events to FAPAC members and the general public.
  7. Serve as the central point of contact for news and media outlets, including coordination for TV and other media interviews.
  8. Transfer the necessary documents to the succeeding Vice President of Communications no later than October 1, after they are sworn in.
  9. Oversee the following Committee: Marketing.

    VICE PRESIDENT OF MEMBERSHIP

    It shall be the duty of the Vice President of Membership to:

    1. Lead the recruitment, retention, and engagement of members.
    2. Establish and maintain strategic partnerships with agencies, Congressional offices, non-profits, and affinity groups to strengthen their commitment to FAPAC.
    3. Review and submit membership and chapter recommendations to the NBOD as needed.
    4. Transfer the necessary documents to the succeeding officer no later than October 1, after they are sworn in.
    5. Oversee the following Committees: Membership, Chapters, and Partners.

    VICE PRESIDENT OF PROGRAMS

    It shall be the duty of the Vice President of Programs to:

    1. Oversee all FAPAC programs in support of FAPAC’s mission.
    2. Review suggestions for new programs, develop criteria and guidelines, and make recommendations to the NBOD for new programs.
    3. Serve as Conference Chair, responsible for the overall direction of the NLTP, facilitate meetings, and ensure deliverables are met.
    4. Transfer the necessary documents to the succeeding officer no later than October 1, after they are sworn in.
    5. Oversee the following supporting Committees: Mentoring, Awards, and Recruitment & Outreach.