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Exhibitor Guidelines

FAPAC welcomes professionals from the military, government, and private sectors to leverage the NLTP for your business and networking goals. Breaks are designed to give attendees a chance to connect with a potential partner or employer at the Exhibition. Please review our Sponsorship & Exhibitors Package for all available options.

Table assignments will be posted online and emailed to all Exhibitors by May 10, 2019. Assignments will be made on a first-come, first-served basis after the Exhibitor has completed and fully paid for their registration. In the event of conflicts regarding available space requested or conditions beyond our control, FAPAC reserves the right to rearrange the Exhibit Hall floor plan.

Please Download the Exhibitor Guidelines here!

Please register as an Exhibitor by April 15, 2019. If you want to register as an Exhibitor after April 15, your ad will not be in the program book.

1.  Set Up Hours

Monday, May 13, 2019: 10:00 am - 3:00 pm

Tuesday, May 14, 2019: 8:00 am - 9:00 am

The exhibit area will be located in the North Hall 1 and North Hall Gallery at the Von Braun Center, 700 Monroe Street, Huntsville, AL 35801. Each booth set-up includes one table (6 ft), tablecloth, and two chairs. You may bring pop-up banners, tabletop displays, and promotional swag. Access to electrical outlets may be provided upon request and availability. Additional charges may apply for special set-ups outside of the basic package. FAPAC and the Von Braun Center are not responsible for lost or stolen items.

2.  Exhibit Hours

The exhibitor hall will be open from 8am to 5pm everyday. Breaks are included in the agenda to provide optimal time for Exhibitors and attendees to network. 
  • Tuesday May 14, 2019 - 10:00 am - 10:30 pm, 11:45 am - 1:30 pm, & 3:00 pm - 3:30 pm
  • Wednesday, May 15, 2019 - 10:00 am - 10:30 pm, 11:45 am - 1:30 pm, & 3:00 pm - 3:30 pm
  • Thursday, May 16, 2019 - 10:00 am - 10:30 pm & 3:00 pm - 3:30 pm

3.  Dismantle

  • Thursday, May 16, 2019 - 3:30 p.m. - 9:00 p.m.
  • Friday, May 17, 2019: 8:00 a.m. – 12:00 p.m.

Please bring return shipping labels with tracking numbers for your return shipments. The hotel does not provide boxes, tape, etc. Arrangements for all return shipping should be done prior to your departure through the hotel’s Business Center. FAPAC and the Von Braun Center are not responsible for dismantling/packing/shipping your exhibit material.

5.  Online Registration

Exhibitors may register online through the main Registration page. When registering, select “Exhibitor” as your “Attendance Type”.  Please register all representatives who will attend and purchase any additional tickets as needed. Two Exhibitor options are available:

  • Exhibitor PLUS - $2,000: Includes two full registrations, VIP placement in Exhibition Hall, 1/4 page advertisement in program book (by deadline), and your logo on all print/online media
  • Exhibitor - $1,250: Includes one full registration, 1/4 page advertisement in program book (by deadline), and your logo on NLTP print/online media

Exhibitors may check-in at the Registration table.  Please email exhibitors@fapac.org if you have questions or if your registration changes.

6.  Advertisement Requirements

 Quarter or full page color ad: 
 8.5″ x 11″ + .125″ bleed all sides or
High quality TIFF or print ready PDF
 8.25″ x 10.875″ 
CMYK color
 Half-page, horizontal color ad:Resolution: 300 dpi (dots per inch) or greater
 7.75' x 5"

7.  Shipping Instructions

Please ship your materials to arrive no later than Monday, May 13, 2019. All shipments & deliveries must be addressed in the following format:

Group Name: Federal Asian Pacific American Council (FAPAC)

Event Name: 34th National Leadership Training Program

Event Date: May 13-16, 2019

Phone: (256) 551-2377

Ship to: Exhibitor's Name
Von Braun Center - North Hall 1

700 Monroe Street

Huntsville, AL 35801

The Von Braun Center or FAPAC accept no responsibility for storage or security of any item that have been provided by an outside vendor. All vendors must remove all their equipment & supplies at the end of their event.

7.  Questions?

Please send any updates, concerns, or questions to exhibitors@fapac.org or registration@fapac.org. 

Please be sure to reference your agency and the main contact.

FAPAC is a 501 (c)(3) nonpartisan, nonprofit organization representing the civilian and military Asian Pacific American (APA) employees in the Federal and District of Columbia governments.
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